Email Addresses Checker

 

This email checking tool connects to the mail server and checks whether the email exists.

For valid email addresses, you can view additional intelligence including pictures, web, blog and local searches. Click the info.. button for interesting research data on email addresses.

Forgot Subject line? Add this script to outlook

Several times we forget to write in the subject line in mail, which might make us feel bad at times.
Simply follow these steps and it’ll prompt every time a mail is sent without a subject line,

1. Open Outlook.
2. Press Alt+F11 to open VBA editor and then Press Ctrl+R which in turn opens a Project-Project 1 (projects tree on left)
3. Expand this and you’ll see “ThisOutLookSession”.
4. Double click on “ThisOutLookSession” to open its code window.
5. Copy and Paste the following procedure and save it.

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim strSubject As String
strSubject = Item.Subject
If Len(Trim(strSubject)) = 0 Then
Prompt$ = “Subject is Empty. Are you sure you want to send the Mail?”
If MsgBox(Prompt$, vbYesNo + vbQuestion + vbMsgBoxSetForeground, “Check for Subject”) = vbNo Then
Cancel = True
End If
End If
End Sub

6. If the Prompt$ string literal doesn’t show properly, then just re-type the double quotes around it by removing existing ones. Do same for “Check for Subject” literal as well in MsgBox() function. Save code once done.
7. Now whenever you try to send a mail without subject, it’ll raise a pop-up to remind you.

motivate the team... Think out of the Box !!

• Employee "A" in a company walked up to his manager and asked what my job is for the day?
• The manager took "A" to the bank of a river and asked him to cross the river and reach the other side of the bank.
• "A" completed this task successfully and reported back to the manager about the completion of the task assigned. The manager smiled and said "GOOD JOB"

Next day Employee "B" reported to the same manager and asked him the job for the day. The manager assigned the same task as above to this person also.

• The Employee "B' before starting the task saw Employee "C" struggling in the river to reach the other side of the bank. He realized "C" has the same task.
• Now "B" not only crossed the river but also helped "C" to cross the river.
• "B" reported back to the manager and the manager smiled and said "VERY GOOD JOB"

The following day Employee "Q" reported to the same manager and asked him the job for the day. The manager assigned the same task again.

• Employee "Q" before starting the work did some home work and realized "A", "B" & "C" all has done this task before. He met them and understood how they performed.
• He realized that there is a need for a guide and training for doing this task.
• He sat first and wrote down the procedure for crossing the river, he documented the common mistakes people made, and tricks to do the task efficiently and effortlessly.
• Using the methodology he had written down he crossed the river and reported back to the manager along with documented procedure and training material.
• The manger said "Q" you have done an "EXCELLENT JOB".

The following day Employee "O' reported to the manager and asked him the job for the day. The manager assigned the same task again.

"O" studied the procedure written down by "Q" and sat and thought about the whole task.
He realized company is spending lot of money in getting this task completed. He decided not to cross the river, but sat and designed and implemented a bridge across the river and went back to his manager and said, "You no longer need to assign this task to any one".
The manager smiled and said "Outstanding job 'O'. I am very proud of you."

What is the difference between A, B, Q & O????????
Many a times in life we get tasks to be done at home, at office, at play.,
Most of us end up doing what is expected out of us. Do we feel happy? Most probably yes. We would be often disappointed when the recognition is not meeting our expectation.

Let us compare ourselves with "B". Helping some one else the problem often improves our own skills. There is an old proverb (I do not know the author) "learn to teach and teach to learn". From a company point of view "B" has demonstrated much better skills than "A" since one more task for the company is completed.

"Q" created knowledge base for the team. More often than not, we do the task assigned to us without checking history. Learning from other's mistake is the best way to improve efficiency. This knowledge creation for the team is of immense help. Re-usability reduces cost there by increases productivity of the team. "Q" demonstrated good "team-player" skills,

Now to the outstanding person, "O" made the task irrelevant; he created a Permanent Asset to the team.

If you notice B, Q and O all have demonstrated "team performance" over an above individual performance; also they have demonstrated a very invaluable characteristic known as "INITIATIVE".

Initiative pays of every where whether at work or at personal life. If you put initiative you will succeed. Initiative is a continual process and it never ends. This is because this year's achievement is next year's task. You cannot use the same success story every year.

The story provides an instance of performance, where as measurement needs to be spread across at least 6-12 months. Consequently performance should be consistent and evenly spread.

Out-of-Box thinkers are always premium and that is what every one constantly looks out for. Initiative, Out-of-Box thinking and commitment are the stepping stone to success.
Initiative should be life long. Think of out of the box.

Email Etiquettes

Hi All!

This is good list of email etiquettes. Please go through it and make sure to use it in your day to day work.

Why are you writing to me?
State the purpose of your e-mail -- it is a good practice to have a subject line that explains what follows and how high on the priority list it should be. This information has to be in two places:

i. The subject box, which is part of the compose e-mail form. Here, state the reason for your mail. If you are writing it to apply for leave, you could say 'Leave application'.

ii. Subject line in the main e-mail body; just as you would in any formal business letter. Here, you could say: Sub: Leave application, April 1-April 15 2006
Greet me right

Address people you don't know as Mr, Mrs, Ms or Dr. Address someone by first name only if you are on a first name basis with each other; it is okay, under these circumstances, to use first names on a formal business missive.

If you do not know the name of the person, or whether it is a man or a woman, it is best to address the person concerned as: Dear Sir / Madam, Whomsoever it may concern, The Manager; etc.

And your point is?Get to the point.
Verbosity and extreme terseness are two ends of a spectrum, you should try for the middle -- state your point without sounding rudely brief or chatty.

Remember to state your point and what you expect from the reader of your mail in clear terms. There should also be a clear structure -- an introduction, body and conclusion.

2 use or not 2 use...Never use 'sms-ese' or informal abbreviations in your email. U instead of you, 2 instead of to or too, plz instead of please, thanx instead of thanks and 4 instead of for are a strict no-no.

While are all right for personal e-mail, they show a level of informality not encouraged in formal business communication. Frequently used abbreviations you may use include FYI (for your information), Pvt., Ltd., Co., etc., OK.

The magic of spellsThough using a spell check is a must, don't rely on it completely. The most common areas of errors and confusion are -- two, too and to.

For eg: Wrong: I would like two order too other books two.
Correct: I would like to order two other books, too.
A hit or miss effort with spellings does not help -- use a dictionary.
Write rightGood grammar is very important. A correctly framed sentence, with proper punctuation in place, is what you should aim at. Be very careful with commas, especially, as they change the meaning of a sentence.

A good example would be:
Wrong: All foreign tea, tree, oils are free from duty.
Correct: All foreign tea tree oils are free from duty.
Use action words and 'I' statements -- they evoke a sense of reassurance in the reader. For eg:
On receipt of your earlier mail, I/ we have already set things in motion and I/ we assure you that you will receive your order on time.

I was responsible for the day-to-day working and administration of the office; planning, scheduling, and achieving targets were my areas of contribution.

Mind your P's and Q's Though a friendly tone is encouraged, basic corporate etiquette rules do apply. So, maintain a well-mannered, friendly polite stance.

Gender-neutral language is politically correct -- couch your e-mail accordingly. This essentially means you should not assume a person's gender on the basis of the designation. Keep the e-mail neutral.Attachment breeds detachmentWith worms, viruses, and spam, nobody wants to open attachments anymore, not even if the e-mail is from one's own mother. If you do need to send an attachment, confirm this with the recipient first.

Like an arrow shot from a bowAn e-mail is like the spoken word -- once sent, you can't recall it. By the time you press the recall button, chances are it has already reached and, with it, your recall message. This compounds the embarrassment. So, think before you dash off something.

The KISS rulesKeep It Short and Simple. Use simple sentences, words that don't need a dictionary. Use universal formats -- not all systems support HTML rich style, or tables and tabs. You could lose much by way of appearances if your recipient's system can't support all that fancy formatting you spent hours working on.

Smile pleaseSmileys and other emoticons are a way to add 'body language' to e-mail. When used appropriately and sparingly, smileys do bring a touch of personalisation to otherwise impersonal mail. Of course, due care with regards to the appropriateness of the communication must be taken.

You would not use emoticons in job application covering letters, while delivering bad news (delay in order, loss of job, etc). Use discretion.

Emoticons are generally used to add comfort to the communication or soften the blow. The most common smiley faces are probably these:

:-) OR :) Just a smile / can be used for greeting or making a point gently. :-( OR :( To show mild displeasure or that something is not going the way you want it to. ;-) Equivalent to a wink -- used to convey that a particular comment is a joke and not to be taken too seriously. ;-> To be used sparingly, and with people you know well, as this signifies a provocative comment.

Humour doesn't travelWhat seems funny to you may be offensive to someone else. Remember, humour doesn't travel well. Jokes about religion, sports, political figures, and women may come across as tasteless and should be avoided at all costs.

Swift and promptBe prompt in replying. That is why we have the Internet. If a prompt response were not expected, one would use the postal service.

CAPITAL, MY DEAR FELLOWIF YOU WRITE IN CAPITALS, IT SEEMS AS IF YOU ARE SHOUTING. You could get really angry responses to your e-mail if you do so, and trigger a flame war.
Fw. Fw. Fw. Do not forward chain letters -- simply delete them. Also avoid forwarding them to professional contacts.

Shh... It's a secretIf it is a secret, don't send it via e-mail -- you never know where it will end up.

ConnectionsKeep the thread of the message as part of your mail; this will help keep the context handy. The thread is the previous message/s in context to which this e-mail is being written. Last but not least, please, please read the e-mail before you click the 'Send' button. It will save you a lot of embarrassment and misunderstanding.